Privacy Policy for Soundotter

Effective Date: May 9, 2025

https://www.soundotter.com

1. Introduction

At Soundotter (“we”, “us”, or “our”), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our music sample sharing platform (the “Platform”) at https://www.soundotter.com . It applies to all users, including Artists (who upload audio samples) and Users (who download samples).

By using the Platform, you consent to the practices described in this Privacy Policy. If you do not agree, please do not use the Platform. For more information on our terms of use, see our Terms of Service .

2. Information We Collect

We collect the following types of information:

2.1 Personal Information

  • Account Information: When you register as an Artist or User, we collect your name, email address, username, and password (passwords are hashed and stored securely and not accessible to us).
  • Mailing List Sign-Ups: If an Artist requires you to join their email marketing list to download a sample, we collect your email address, given names, location and favourite genre and share it with the Artist.
  • Payment Information: If you make purchases (e.g., premium features, if offered), we collect payment details through third-party payment processors, but we do not store this information.
  • Contact Information: If you contact us (e.g., via support@soundotter.com), we collect your name, email, and any information you provide.

2.2 Non-Personal Information

  • Usage Data: We collect data about how you interact with the Platform, such as pages visited, samples downloaded, and features used.
  • Device Information: We collect information about your device, including IP address, browser type, operating system, and device identifiers.
  • Cookies and Tracking: We use cookies and similar technologies to enhance your experience, analyze usage, and deliver personalized content. You can manage cookie preferences through your browser settings.

3. How We Use Your Information

We use your information to:

  • Operate and maintain the Platform, including account management and sample sharing.
  • Facilitate Artist mailing list sign-ups by sharing your email with Artists when required.
  • Process transactions (if applicable) through third-party payment processors.
  • Send you Platform-related communications, such as account updates or policy changes.
  • Analyze usage to improve the Platform’s functionality and user experience.
  • Personalize content, such as recommending samples based on your activity.
  • Respond to your inquiries and provide customer support.
  • Comply with legal obligations and protect our rights.

4. How We Share Your Information

We may share your information as follows:

  • With Artists: If you download a sample from an Artist who requires mailing list sign-up, we share your email address, given names, location and favourite genre with that Artist for their email marketing purposes. Artists are responsible for complying with applicable laws (e.g., CAN-SPAM Act, GDPR).
  • Service Providers: We share information with third-party vendors (e.g., hosting providers, analytics tools, payment processors) to operate the Platform. These providers are contractually obligated to protect your data.
  • Legal Requirements: We may disclose information to comply with laws, respond to legal processes (e.g., subpoenas), or protect our rights, safety, or property.
  • Business Transfers: If Soundotter is acquired or merged, your information may be transferred to the new entity, subject to this Privacy Policy.

We do not sell your personal information to third parties for marketing purposes.

5. Artist Mailing Lists

When you download a sample from an Artist who requires a mailing list sign-up, your email address, given names, location and favourite genre is shared with that Artist. Artists are independent controllers of your data and must:

  • Comply with email marketing laws, such as the CAN-SPAM Act and GDPR.
  • Provide clear disclosures about adding you to their mailing list.
  • Offer an unsubscribe option in all marketing emails.

Soundotter facilitates this process but is not responsible for Artists’ compliance with email marketing laws or their management of mailing lists. To unsubscribe from an Artist’s mailing list, follow the instructions in their emails or contact the Artist directly.

6. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request corrections to inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information, subject to legal obligations.
  • Opt-Out: Opt out of targeted advertising or data sharing (if applicable).
  • Portability: Request your data in a portable format (e.g., under GDPR).
  • Non-Discrimination: We will not discriminate against you for exercising your rights.

To exercise these rights, contact us at support@soundotter.com . We will respond within the timeframes required by law (e.g., 30 days under GDPR, 45 days under CCPA).

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Authenticate users and maintain session security.
  • Analyze Platform usage and performance.
  • Personalize your experience (e.g., recommending samples).

You can manage cookies through your browser settings or opt out of non-essential cookies via our cookie consent tool (if available). Disabling cookies may affect Platform functionality.

8. Data Security

We implement reasonable technical and organizational measures to protect your personal information, such as encryption, access controls, and secure servers. However, no system is completely secure, and we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.

9. International Data Transfers

Soundotter is based in the United States, and your information may be processed or stored in the U.S. or other countries. We comply with applicable laws for international data transfers, such as GDPR’s standard contractual clauses for EU users. By using the Platform, you consent to the transfer of your information to the U.S. and other jurisdictions.

10. Children’s Privacy

The Platform is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you are under 18, you must have parental consent to use the Platform. If we learn that we have collected data from a child under 13, we will delete it promptly. Contact us at support@soundotter.com if you believe we have such data.

11. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on the Platform or via email. Your continued use of the Platform after such changes constitutes acceptance of the revised policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: